How to Add a Room Availability Calendar in WordPress

If you run a hotel, guest house, resort, or even a vacation rental, one thing your website absolutely needs is a room availability calendar.

Guests don’t want to email you to ask if a room is free. They want to check availability instantly and book in a few clicks.

In this guide, I’ll show you exactly how to add a room availability calendar in WordPress step by step without writing a single line of code using Easy Hotel Plugin.

Why Your Website Needs a Room Availability Calendar

Before we jump into the steps, let’s quickly understand why this matters.

A room availability calendar:

• Reduces manual booking management
• Prevents double bookings
• Builds trust with guests
• Increases direct bookings
• Saves time for both you and your customers

Most importantly, it gives your visitors clarity. When people see available dates clearly, they’re much more likely to complete a booking.

The Best Way to Add a Room Availability Calendar in WordPress

There are two main ways to do this:

1. Custom coding (complex and expensive)
2. Using a booking plugin (easy and practical)

For most hotel owners, the smart option is using a WordPress booking plugin. It handles availability, bookings, pricing, and even payments — all in one place.

Now let’s walk through the full setup.

Step 1: Install a Hotel Booking Plugin

From your WordPress dashboard:

1. Go to Plugins → Add New
2. Search for a Easy hotel booking plugin
3. Click Install
4. Click Activate

Once activated, the plugin will usually create a new menu section in your dashboard where you can manage rooms and availability.

Step 2: Create Your Rooms

Next, you need to add your rooms.

Go to the plugin’s room section and:

• Add room name (e.g., Deluxe Room, Family Suite)
• Add images
• Add description
• Set base price
• Set capacity (adults/children)

Make sure you fill in clear details. Guests rely on this information before booking.

Step 3: Configure Room Availability Settings

This is the most important part.

Inside the settings, you’ll typically find availability options where you can:

• Block specific dates
• Disable booking for certain days

You can manually block dates if a room is under maintenance or already reserved offline.

Some plugins also allow bulk availability management, which saves time if you manage multiple rooms.

Step 4: Display the Availability Calendar on Your Website

Now comes the visible part.

Most booking plugins allow you to:

• Insert a shortcode into any page
• Use a block in Gutenberg
• Use a widget in Elementor

Create a new page called something like:

Check Availability
or
Book Your Stay

Insert the booking calendar block or shortcode and publish the page.

That’s it — your room availability calendar is now live.

How the Calendar Works for Visitors

When guests visit your site:

1. They select check-in and check-out dates
2. The system checks room availability
3. Only available rooms are shown
4. They proceed to booking and payment

Everything happens automatically.

You no longer need to manually confirm availability unless you choose to.

Final Thoughts

Adding a room availability calendar in WordPress is not complicated — but it’s essential if you want to increase direct bookings and reduce manual work.

With the right booking plugin, you can:

• Manage room availability easily
• Prevent double bookings
• Accept online payments
• Offer a smooth experience to your guests

If you’re serious about growing your hotel business online, this should be one of the first features you set up on your website.